Estimator / Project Coordinator

Reports to: Senior Estimator / Project Coordinator or Director of Preconstruction

FLSA Status: Exempt

Experience: Minimum of 2-3 years in General Construction

Summary:

The Estimator / Project Coordinator  is responsible for  accurate project estimating and supporting preconstruction and operations teams. This role includes reviewing and analyzing plans, specifications, proposals, and other documentation to prepare time, cost, and labor estimates for projects. The Estimator collaborates with project architects, owners, and subcontractors to define project scope, negotiate contracts, and procure materials. This position requires knowledge in construction methods, cost analysis, value engineering, leadership, problem-solving, and software proficiency.

Job Duties:

1. Abide by all SHC Core Values: Celebrate the Craftsman. Trust is Earned. We are a Family. Client Commitment. Innovation. Collaboration.
2. Estimating & Cost Analysis: Prepare detailed cost estimates based on comprehensive analysis of construction documents, market conditions, and historical data. Develop material take-offs, labor estimates, and cost breakdowns for accurate project planning.
3. Construction Document Review: Analyze architectural, engineering drawings, specifications, and proposals to determine project requirements. Identify  and document missing information, conflicts, and areas requiring clarification through RFIs.
4. Value Engineering & Alternative Solutions: Identify opportunities for cost savings through alternative materials, construction methods, or design adjustments while maintaining project quality and scope.
5. Subcontractor & Supplier Coordination: Solicit, analyze, and negotiate bids from subcontractors and suppliers. Ensure scope alignment, accurate pricing, and completeness in bid submissions.
6. Contract & Procurement Management: Assist in negotiating and procuring subcontracts, purchase orders, and service agreements to optimize project costs and efficiency.
7. Client & Design Team Collaboration: Collaborate with clients, architects, and design teams to refine project scope, provide cost insights, and align expectations with budget constraints.
8. Schedule & Logistics Planning: Develop preconstruction coordination documents to align estimating, procurement, and project execution timelines.
9. Software Utilization & Data Management: Leverage construction management and estimating software to improve estimating accuracy, efficiency, and reporting. Maintain cost databases, and track project performance.
10. Presentation & Reporting: Prepare and present budget reports, and project analyses to clients, stakeholders, internal stakeholders, and design teams. Ensure clarity, transparency, and accuracy in financial communications.
11. Training & Team Development: Mentor and provide guidance on best practices to ensure consistent estimating standards and continuous improvement.
12. Risk Management & Problem-Solving: Identify potential project risks related to cost, scope, and constructability. Develop strategies to mitigate risks and resolve discrepancies in project documentation.
13. Industry Trends & Market Analysis: Stay informed on industry trends, material pricing fluctuations, and new estimating technologies to enhance SHC’s competitive edge.
14. Meetings & Stakeholder Engagement: Participate in pre-bid meetings, project interviews, and companywide discussions to align estimating efforts with company objectives. Engage with building departments, inspectors, and regulatory entities as needed.
15. Method Improvement & Innovation: Continuously evaluate and recommend improvements in estimating processes, software, and methodologies to enhance estimating efficiency and accuracy.
16. Multiple Projects & Work Environment: Manage estimates for multiple projects concurrently, balancing priorities and maintaining clear communication across teams. Work both in the office and field environments as required.
17. Compliance & Documentation: Ensure all estimating activities comply with relevant building codes, safety regulations, and company policies. Maintain accurate and organized documentation of all estimates, proposals, and contract negotiations.
18. Billing & Financial Oversight: Assist in reviewing and approving cost-related project billing, ensuring accuracy in subcontractor and supplier payment applications. Validate change orders, work authorizations, and budget adjustments. Ensure consistency of the billing process for all SHC projects.
19. Administrative Support: Provide support for cost and budget management for ongoing projects, job closeouts, meeting agendas and notes, and reviewing construction documents for material and labor requirements.
20. Cost Effectiveness & Vendor Coordination: Compute cost factors for planning, organizing, scheduling work, preparing bids, selecting vendors or subcontractors, analyzing subcontractor/supplier bids, and determining project cost effectiveness.
21. Client & Vendor Communication: Work with clients, vendors, and team members to discuss, formulate estimates, and resolve any issues related to project costs and scope.
22. Confidential Information Handling: Maintain a high level of discretion and confidentiality in all communications and document management.
23. Shaeffer Hyde Construction reserves the right to add or change duties at any time.

 

Job Qualifications:

1. Experience: Minimum of 2-3 years in general construction experience. Preferably in custom home-building.
2. Education: High school diploma or equivalent; additional technical training or certifications in estimating or construction management is a plus.
3. Training: CPR/First Aid certification required.
4. Mathematical Skills: Advanced skills for accurate cost calculations, budgeting, and financial forecasting.
5. Computer Literacy: Proficiency in construction software, Microsoft Office Suite and industry-specific applications.
6. Construction Knowledge: Basic understanding of construction processes and terminology.
7. Self-Motivation: Highly organized and self-directed, able to manage workloads and set priorities independently.
8. Communication Skills: Strong verbal and written communication abilities for client interactions, subcontractor negotiations, and team coordination.
9. Conflict Management: Ability to identify and resolve disputes effectively, ensuring positive collaboration and smooth project execution.
10. Attention to Detail: Meticulous approach to estimating, ensuring accuracy in cost calculations, bid submissions, and contract negotiations.
11. Problem-Solving: Strong analytical and decision-making skills to address project challenges and find effective solutions.
12. Multi-tasking: Ability to manage multiple tasks effectively in a fast-paced environment while overseeing multiple estimating projects with precision, ensuring accuracy and adherence to deadlines.
13. Prioritization and Organizational Skills: Ability to prioritize tasks effectively and maintain elevated levels of organization.
14. Quality Focus: Ability to deliver high-quality work within tight deadlines.
15. Discretion & Confidentiality: Strong commitment to handling sensitive information with professionalism.
16. Interpersonal Skills: Excellent interpersonal skills for effective collaboration with clients, contractors, and team members.